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smaller numbers from other religious houses, for instance about twenty
early manuscripts from the abbey of Lorsch.

These manuscripts have already played an important part in the study of
the German medieval manuscript heritage and religious culture - see for
instance the monograph by Nigel F. Palmer, Zisterzienser und ihre
Bücher. Die mittelalterliche Bibliotheksgeschichte von Kloster Eberbach
im Rheingau unter besonderer Berücksichtigung der in Oxford und London
aufbewahrten Handschriften (Regensburg, 1998). But they have not been
described in detail in any modern catalogue, either textually or
codicologically: for instance, the current catalogue of the Laudian
manuscripts is still the 19th-century *Quarto* catalogue of H. O.
Coxe, re-issued with annotations and a new introduction by R. W. Hunt in
1973. A catalogue which takes account of the enormous growth in our
knowledge of medieval texts, scripts, and illumination during the 20th
century is urgently needed. 

It is not only the manuscripts donated by Archbishop Laud which contain
significant groups from important libraries. The manuscripts (58 in
number) given to the Bodleian by the sons of Sir William Hamilton (d.
1856) all belonged to monasteries in Erfurt, either the Benedictine
house of St. Peter and St. Paul, or the Carthusian house of St.
Salvator. They had been dispersed when the French took Erfurt in 1806.
These manuscripts have only ever been described in summary form. Smaller
numbers of manuscripts from Germany are scattered throughout the
collections: in the manuscripts donated by the pioneering 17th-century
Dutch philologist, Francis Junius; in the great collection of
illuminated manuscripts bequeathed by Francis Douce in the 19th century;
and in the choice of one hundred manuscripts left by James Lyell in the
20th.
        
b) The project 
In the first few years of the 21st century, with the generous support
of the Getty Grant Program of Los Angeles, the Library took the first
steps towards the creation of a modern online catalogue of its medieval
manuscripts. The results are being published in instalments at
http://www.bodley.ox.ac.uk/dept/scwmss/wmss/online/medieval/. The
electronic catalogue, organized by collection and shelfmark, provides a
single entry-point to information about each manuscript. At the core of
each entry is a very short searchable description of the manuscript,
encoded in XML EAD (Encoded Archival Description). 

Accompanying this *skeletal* description in each case is an image
of the older description from the Library*s printed catalogues, and a
bibliography drawn from the card index held in the Library. Where
existing colour reproductions are already available, a consultation
image or a link to an online facsimile is also provided. The project has
thus provided a structure into which further information (descriptive,
photographic, and bibliographical) can be fitted. 

Having built up these minimum-level descriptions across the whole range
of the collection, the task now is to begin to provide full descriptions
of the manuscripts according to the highest modern standards, as
demonstrated not least by the series of catalogues of manuscripts in
German collections produced with the support of the Deutsche
Forschungsgemeinschaft. Given the scale of the Bodleian*s manuscript
collections, such detailed cataloguing cannot be attempted as part of a
single project: the collections must be approached as a series of
individual coherent groups. Through the generosity of the Fritz Thyssen
Stiftung the cataloguing of the German manuscripts can now form part of
the overall cataloguing strategy. The funding currently available will
allow a start to be made on this important task; further funding will be
sought to carry the work forward.   

The post 
The post-holder, who will have experience of cataloguing Latin medieval
manuscripts, will create detailed descriptions of the manuscripts
described above. The format of the descriptions will follow that
developed for other cataloguing projects within the Library (see for
instance the descriptions of the Buchanan manuscripts at
http://www.bodley.ox.ac.uk/dept/scwmss/wmss/online/medieval/buchanan/buchanan.html).
The post-holder will also co-operate with other staff engaged in
cataloguing and in the ongoing development of the Library*s
cataloguing strategy.

JOB DESCRIPTION

Main purpose of job:
To create descriptions of medieval Latin manuscripts from Germany in
the collections of the Bodleian Library.

Main relationships:
The post-holder will have contact with the curators of medieval
manuscripts in the Western Manuscripts section (Dr. Bruce
Barker-Benfield, Dr. Martin Kauffmann); with other staff engaged in the
cataloguing of medieval manuscripts (including Dr. Elizabeth Solopova);
with IT staff responsible for the support of the section*s online
catalogues (including Mr. Lawrence Mielniczuk); and with members of the
University*s academic staff (Nigel Palmer, Professor of German
medieval and linguistic studies, who will act as consultant to the
cataloguing project).    

Duties will include:
*	Creation of detailed descriptions of medieval Latin manuscripts

*	Entry of work into electronic documents
*	Co-operation with other staff engaged in cataloguing and in the
ongoing development of the Library*s manuscript cataloguing strategy
*	Associated tasks of project work, including verbal and written
reporting  

Other duties
*	Participate in a regular Staff Development Review
*	Undertake any necessary training identified
*	Comply with health and safety regulations
*	Comply with the policies and procedures set out in the Handbook
for Academic-Related staff
*	Any other duties that may be required from time to time
commensurate with the grade of the job

OULS reserves the right to make reasonable amendments to the job
description in consultation with the post-holder at any time.

PERSON SPECIFICATION

Essential 
*	Education to degree level or equivalent
*	Reading knowledge of Latin and German
*	Expertise in medieval manuscripts
*	Familiarity with catalogues of manuscripts and other relevant
bibliographical sources (in paper and electronic form) 
*	Ability to work independently
*	Ability to organize work and meet deadlines 

Desirable
*	Relevant postgraduate qualification
*	Experience of cataloguing medieval manuscripts
*	Experience of working on the creation of electronic catalogues
and/or other resources 
*	Experience of working in a research library


INFORMATION FOR APPLICANTS			Telephone helpline: 
01865 277171
	Website:  www.ouls.ox.ac.uk 

OXFORD UNIVERSITY LIBRARY SERVICES (OULS)

The Mission of OULS is to provide the most effective university library
service possible, in response to current and future users' needs; and to
maintain and develop access to Oxford's collections as a national and
international research resource.  If you join OULS you could be working
in one or more of our many Libraries which are divided by subject and
are located in a variety of buildings, the oldest being the Central
Bodleian Library comprising the Old Bodleian, New Bodleian and Radcliffe
Camera.  There are also opportunities in Central Services such as
Collection Management, Conservation and Collection Care, Facilities
Management, Reader Services, Technical Services, Commercial Operations
or Special Collections.

OULS OFFERS YOU
*	Interesting employment in one of our Libraries or Services
*	Opportunities to develop your skills and move within the
organisation
*	Final salary pension scheme
*	Generous annual leave entitlements
*	Generous maternity leave scheme
*	Paternity and adoption leave scheme
*	Childcare nurseries
*	Flexible working (where operationally possible)
*	Sports and Social facilities including gym and swimming pool
*	Opportunities to visit museums and art galleries
*	Opportunities to attend lectures, seminars and exhibitions in
the University 
*	Discounts at the Bodleian Library Shop (20%) and Ashmolean
Museum shop (10%)  
*	Interest free public transport season ticket loans
*	IT training at the University Computing Centre
*	Courses at the language centre


TIPS ON APPLYING TO OULS

*	Always complete the application form as clearly and as fully as
possible.  You can include a CV but this should be a supplement to
rather than a substitute for the application form.

*	Ensure that you indicate clearly how you meet the selection
criteria.  Give examples from your work experience or voluntary and
social activities which show how your skills match the job, or how your
experience might be transferable.   

*	Give the names of two referees (one must be your current or last
employer), and indicate clearly if you do not wish us to contact your
referees in advance of an interview.  If this is your first job then
give a contact at your school, college or university who knows your work
record.
*	Remember to attach a copy of your work permit or visa and
indicate the expiry date (see below**)
EQUAL OPPORTUNITIES/DIVERSITY
Our aim is to create a diverse workforce and you will be selected
according to personal merit and your ability to perform the job.   Our
equal opportunities code of practice helps us make sure that you will be
treated fairly irrespective of gender, marital status, age, racial
group, sexual orientation.  This also applies to disabled applicants for
whom adjustments can be made to help them to carry out their duties.  

DISABILITY
OULS encourages disabled applicants.  If you have a disability and
would like to discuss how we might be able to help you apply please
phone 01865 277171 and speak to a Personnel Adviser in confidence.  For
example if your disability makes it difficult for you to read or write
then we can help with you with your application.  You can also request a
copy of the job details in an alternative format, e.g. large print.  We
are happy to make special arrangements for you to attend an interview,
and to consider adjustments in the workplace once appointed.  You can be
assured that this information will be treated in confidence and will not
prejudice your chances of being selected. 

Please note:
*	All data supplied by you will be used only for the purposes of
determining your suitability for the post, and will be held in
confidence in accordance with the principles of the Data Protection Act
1998 and the University's Data Protection Policy.

*	OULS normal retirement age is 65 and so unfortunately we cannot
accept applications from people aged over 65

EMPLOYMENT OFFER

All appointments are offered be subject to (i) the return of a
completed medical questionnaire which is acceptable to the University,
(ii) the provision of original documentation which indicates your right
to work in the UK, and (iii) the completion of an initial probationary
period of 2 years. The University reserves the right to screen
individuals for employment (see below attached *Procedure for
confirming appointments*).   Any such screening would be discussed
with you in advance of it taking place.

WORK PERMITS -   Please telephone 01865 277171 for further
information.
*	In order to take up employment with OULS, you must possess
documentation which indicates your right to work in the United Kingdom. 
Please see below for a list of acceptable documents. The most common
forms of proof are a passport or identity card.  If you do not have this
then you will have to provide a document with your NI number on it and a
birth certificate or an immigration certificate.  Alternatively you can
provide a work permit** which lasts for the duration of the employment
plus your suitably endorsed passport.  You must attach a copy of any
work permit or visa to your application. Please do not send original
documents. 

*	If you are an applicant from Cyprus, Czech Republic, Estonia,
Hungary, Latvia, Lithuania, Malta, Poland, Slovenia, Slovakia and do not
have proof of right to work in the UK, you MUST register with the Home
Office under the Workers Registration Scheme as soon as you start work
with us.  This will allow you to work for 12 months.

 Please telephone 01865 277171 for further information.
** Please note that the Home Office does not grant work permits for
support roles within the University and therefore if you do not have a
work permit we cannot accept your application for a support role.  The
enclosed job description will indicate if the role is a support role or
an academic-related role. 
 
				                                 
Procedure for confirming an appointment to the support or
academic-related staff

To protect the University*s employees and property, and to establish
the right to work in the UK, appointments to university posts are
subject to checks to confirm the identity of the person appointed. This
document outlines the appropriate documentation which you are required
to supply.  On your first day of work you will be required to provide
the original documentation.  Original documents provided for an identity
check will not be retained by the University; they will be photocopied
and returned and the photocopies will be kept on your personnel file. 

Where it is not possible for you to provide these original documents
this will not automatically mean that you cannot be employed.  However,
it will mean that you will not be able to start work, and further checks
may be necessary before employment can be confirmed and these would be
discussed with you.   Doubt about the authenticity of a document
provided will also necessitate further checks.   If you have any queries
about this process, or about the documentation required, please contact
the person who sent you this letter.  

1.	Proof of the right to work in the UK

To comply with the Asylum and Immigration Act 1996 (as amended at 1 May
2004), before you begin working for the University; you must supply
original documentation proving that you have a right to work in the
United Kingdom (UK). This may be either:

-  ONE document from List 1, below; or
-  TWO documents from List 2, below, which must include a document
giving your permanent National Insurance (NI) number and name; or
-  TWO documents from List 3, below, which must include a work permit
or other approval to take employment that has been issued by Work
Permits UK.

List 1
*	A passport showing that you are a British citizen, or have a
right of abode in the UK.
*	A national passport or national identity card showing that you
are a national of a European Economic Area (EEA) country (excluding
Bulgaria and Romania- see note 3 below)  1 or of Switzerland.
*	A residence permit issued by the UK showing that you are a
national of an EEA country (excluding Bulgaria and Romania - see note 3
below)  1 or of Switzerland.
*	A passport or other document issued by the Home Office which has
an endorsement stating that you have a current right of residence in the
UK as the family member of a national of an EEA country  (excluding
Bulgaria and Romania- see note 3 below)  1 or of Switzerland who is
resident in the UK.
*	A passport or other travel document endorsed to show that you
can stay indefinitely in the UK, or have no time limit on your stay.
*	A passport or other travel document endorsed to show that you
can stay in the UK, and that, if you do not have a work permit, you are
allowed to do the type of work that the University is offering you.
*	An Application Registration Card issued by the Home Office to an
asylum seeker stating that you are permitted to take employment.

List 2
*	A document giving your permanent National Insurance Number and
name. This could be: a P45 or P60 issued by a previous employer, a
National Insurance card, or a letter from a relevant Government Agency
2. (Please note that temporary NI numbers (beginning with TN), and
numbers ending in a letter from E to Z inclusive, are not valid for this
purpose.)

TOGETHER WITH ANY ONE OF THE FOLLOWING:
*	A full birth certificate issued in the UK, which includes the
names of your parents.
*	A birth certificate issued in the Channel Islands, the Isle of
Man, or Ireland.
*	A certificate of registration or naturalisation stating that you
are a British Citizen.
*	A letter issued to you by the Home Office indicating that you
can stay indefinitely in the UK, or have no time limit on your stay.
*	An Immigration Status document issued to you by the Home Office
with an endorsement indicating that you can stay indefinitely in the UK,
or have no time limit on your stay.
*	A letter issued to you by the Home Office indicating that you
can stay in the UK and that you are allowed to do the type of work that
the University is offering you.
*	An Immigration Status document issued to you by the Home Office
with an endorsement indicating that you can stay in the UK and that you
are allowed to do the type of work that the University is offering you.
*	Note that if for any reason the name given on the two documents
that you supply is not identical, you will also need to supply a third
original document to explain the reason for the difference. This could
be a marriage certificate, divorce document, deed poll, adoption
certificate, or statutory declaration.

List 3
*	A work permit or other approval to take employment that has been
issued by Work Permits UK.
TOGETHER WITH EITHER OF THE FOLLOWING:
*	   A passport or other travel document endorsed to show that you
are able to stay in the UK and can take the work permit employment in
question.
*	A letter issued to you by the Home Office confirming that you
are able to stay in the UK and can take the work permit employment in
question.
Please note that we have special arrangements in place for refugees and
asylum seekers. When an application is received from an asylum seeker or
refugee, the department concerned will seek advice from the
University*s Diversity and Equal Opportunities Officer. 

2.                Identity checks

In addition to the documents required to prove you have the right to
work in the UK, you are also asked to provide the following original
documents confirming your identity:
(i)	Proof of address e.g. a recent utility bill or bank statement
AND
(ii)	Where specific qualifications are required for the post, either
original certificates or transcripts verifying that you hold these
qualifications. 

3.	Confirmation of suitability for appointment

To ensure that persons appointed to university posts are able to fulfil
the duties of the post any appointment made will be subject to the
employing department receiving:

(i) 	Satisfactory written references, normally including a reference
from the successful candidate*s most recent line-manager, and 
(ii)	Confirmation from the University*s Occupational Health Service
that the successful candidate is medically fit for this post (allowing
for any reasonable adjustments that may be required, for example to
accommodate a disability).

4.	     Criminal Records Bureau

Appointees who will be working with children or vulnerable adults will
be the subject of a full screening procedure carried out by the Criminal
Records Bureau.
 
1 As from 1 May 2004, the following countries are part of the EEA:
Austria, Belgium, Cyprus, *Czech Republic, Denmark, *Estonia, Finland,
France, Germany, Greece, *Hungary, Iceland, Ireland, Italy, *Latvia,
*Lithuania, Liechtenstein, Luxembourg, Malta, Netherlands, Norway,
*Poland, Portugal, *Slovakia, *Slovenia, Spain, Sweden, United Kingdom.
If you are a national of one of the eight countries marked with an
asterisk and you start working in the UK after 1 May 2004, you must
register with the Home Office under the Workers Registration Scheme
within one month of starting employment with the University.

2 Relevant agencies for this purpose are: the Inland Revenue, the NI
Contributions Office, or the Department for Work and Pensions (or the
old Benefits Agency, Contributions Agency or Employment Service, or the
Northern Ireland equivalents).

3 Although Bulgaria and Romania have now joined the EEA, nationals of
these two countries will not have the automatic right to work in the UK
and would need to have a work permit.  The Home office will not grant
work permits to nationals of Bulgaria and Romania for support roles
within the University.